Learn how lighting project coordinators can save you time, effort and money.
Do you have a lot of spare time to sit down and track all the materials for your lighting projects, research part specifications and check product availability? Didn’t think so. That’s where lighting project coordinators come in. From start to finish, they can organize, simplify and expedite your lighting projects, so you can focus on getting the job done on time. How else can they help? Check out these nine ways lighting coordinators simplify your projects.
1. STREAMLINING YOUR CONTACT LIST
Lighting projects can be complex, and working with so many different manufacturers, suppliers and delivery carriers makes it difficult to know who can answer your questions. When you work with a Van Meter lighting coordinator, you can rely on a single point of contact for the duration of your project. That way you always know who to contact, and you can ensure you are working with someone knowledgeable about your project.
2. SUPPLYING DETAILED PROJECT SUBMITTALS
The project planning and proposal process requires piles of paperwork. Layouts, spec sheets, factory drawings, oh my! How do you keep it all straight? Lighting coordinators provide project submittals that include a cover sheet, table of contents, full bill of materials, spec sheets for each item and factory drawings created for the project. It gives you a single, organized resource for all your project information.
3. PROCESSING ORDERS
You might be receiving materials from several manufacturers in different locations on separate dates, but you only need to send a single purchase order for the project. Once the submittal and quoting processes are complete, you can send the purchase order to your lighting coordinator. They will order and hold material from stock and factory, along with verifying current lead times.
4. COMMUNICATING SHIP DATES
Once you order material, how do you keep track of ever-changing ship dates? You don’t have time to follow up on each item. That’s why your lighting coordinator provides updated shipping reports for each line item on the order. Then you can schedule a team to be on site based on when materials will arrive.
5. MANAGING STAGED MATERIALS
Sometimes you’re not ready to receive material as soon as it is available. Storing light fixtures on the jobsite causes clutter and exposes them to weather and damage. Van Meter can stage lighting materials in a warehouse until you are ready to receive them. The lighting coordinator can provide pictures, certificate of insurance and inventory reports, so you know what is available. Whenever you are ready to receive the material, just let your lighting coordinator know, and they can release material as needed.
6. TRACKING AND EXPEDITING MATERIALS
What happens when parts don’t show up or you can’t find something on site? Lighting coordinators can follow up with the factory to get tracking and proof of delivery. If the scheduled delivery date won’t meet your deadline, your lighting coordinator can work with suppliers to change shipping methods, improve ship dates and expedite deliveries.
7. SCHEDULING LIGHTING CONTROLS STARTUP
Once materials are installed, someone has to commission the lighting controls. Not sure who to call? Your project coordinator can work with lighting specialists and factory reps to schedule a startup that ensures lighting controls are programmed correctly and performing as expected.
8. PROVIDING WARRANTY INFORMATION
When the project is over, you’ll receive a detailed O&M (operations and maintenance) report from your lighting coordinator. Like the project submittal, it will be organized with a cover sheet, table of contents, spec sheets for each item and factory drawings. It also has warranty information for each line item, so you know how long your products are covered.
9. ORGANIZING PRODUCT RETURNS
When a project is complete, it doesn’t mean the work is done. With so many components like the lens, housing, LED modules, drivers and more, lighting products may break. ! If you need to return items, you can contact your lighting coordinator, and they will manage picking up the material, sending it back to the factory, receiving credit from the manufacturer and tracking replacement parts.
WORK WITH A PROJECT COORDINATOR ON YOUR NEXT LIGHTING PROJECT
Are you ready to simplify your next lighting project? Request to work with a lighting coordinator. Along with lighting design, custom layouts and bills of material, Van Meter has a full-service lighting solution to help meet your budget and deadlines.
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